Job Details
13-0264 Administrative Assistant
DEFINITION: Under the supervision of the Golf Operations Manager, performs administrative and customer service functions in support of Golf Services and its personnel. Performs administrative functions including document preparation, expense tracking, meeting and travel arrangements, grant writing, and other related duties. Performs customer service duties including answering and coordinating public questions, assistance with public meetings, entering and maintaining data and general correspondence. Performs marketing duties including design and writing of marketing brochures and reports.

PRINCIPAL DUTIES:  Perform customer service and reception duties for the division. Provide general information as well as response to specific customer questions requiring additional research. Route inquiries appropriately for more complex matters and interpretation issues. Take written messages. Accept and process plans, specifications, forms or similar materials. Establish, maintain, and adjust appointments, activity calendars, and work schedules for work groups, individuals, and City facilities and equipment. Order and maintain inventory of office and other departmental supplies and equipment. Schedule maintenance and repair of various equipment and facilities. Track and review payroll information. Prepare and distribute meetings agendas, packets and related materials. Prepare and proofread standardized documents and forms. Assist in the development and maintenance of divisional activity, accounting and statistical tracking processes, spreadsheets and databases. Develop and conduct surveys of various divisional programs and services. Plan, organize and complete special projects including junior golf program.

WORKING ENVIRONMENT: Work is generally performed in standard office environment. Frequent use of technical office equipment including personal computer, document preparation equipment, telephone, and fax machines. May involve the ability to move 15-20 pounds, mobility through diverse work environments, and frequent exposure to stress associated with varied, complex tasks. May be required to work long or non-traditional hours to fulfill organizational needs, projects, or special circumstances. Exposure to frequent interruptions.

QUALIFICATIONS: Education and Experience: Any combination of experience and education equivalent to completion of the twelfth grade supplemented by additional secretarial or office administration coursework and at least 3 years of related administrative or secretarial experience. Must possess valid Colorado driver’s license.

Selection process will include complete job description review, personal interview, testing for computer skills, background investigation, criminal background check and substance screening.

DEADLINE: CITY APPLICATION (required) must be received by the Human Resources Department, 350 Kimbark Street, Longmont, CO 80501, no later than 5:00 pm on May 31, 2013. An on-line application process is available for this position on our website at For more information call (303) 651-8609.