|DEFINITION: Perform responsible administrative, analytical and technical tasks to support the Fleet Division, including comprehensive analysis of a wide range of municipal policies, procedures and financial services. Position is responsible for work order, report and inventory system management and serves as the system administrator of the Fleet data and fuel management systems.
PRINCIPAL DUTIES: Develop and maintain department activity, accounting, and statistical tracking processes, spreadsheets, and databases. Compile, prepare and analyze data to formulate reports for Fleet management analysis. Assist the Fleet Manager in developing the fleet budget. Assist in tracking, analyzing, and presenting financial and budgetary information and resolving issues within division, department and organization. Prepare yearly fleet lease rates and replacement schedule. Maintain replacement costs and collect depreciation information. Reconcile monthly inventory. This position will be the principal database coordinator for the Fleet database and Fleet Fuel software systems and all related functions. Administer and maintain the city’s vehicle titles and registrations including emissions compliance. Coordinate vehicle leases for Public Safety and prepare for the sale of surplus equipment. Track vehicle purchases and maintain pertinent vehicle information. Manage and process vehicle and equipment damage claims. Develop and conduct surveys of various department programs and services. Confer with members of the public and Fleet customers to explain policies and programs, respond to complaints and requests for information. Perform special projects within department/division as assigned.
WORKING ENVIRONMENT: Work is generally performed in standard office environment. Frequently works closely with others, occasional exposure to excessive intermittent noise, constant noise, dust, electrical energy, works around machinery, operates business machines, irregular working hours, and occasionally working alone. Physical requirements include frequent use of fingers, use of both hands, sitting, correctable vision, hearing, speaking and writing; occasional light and moderate lifting, light and moderate carrying, reaching, walking, standing, bending, stooping, twisting, kneeling, squatting, and driving. Mental requirements include frequent reading of documents, use of confidentiality, problem solving, detailed work, math, reasoning, verbal and written communication, customer contact and multiple concurrent tasks; occasionally reads maps and works under stress.
QUALIFICATIONS: Any combination of education and/or experience equivalent to a Bachelor’s Degree from an accredited college or university with major coursework in business administration, public administration, or related field, and at least three years of progressively responsible administrative experience preferably in a municipal government. An equivalent combination of education, training and experience that demonstrates required knowledge, skills and abilities may be considered. Strong analytical and budgeting skills desired. Special Qualifications: Possession of a valid Colorado Driver’s License. Selection process will include complete job description review, personal interview, Excel skills assessment, background investigation, criminal background check and substance screening.
DEADLINE: CITY APPLICATION (required) must be received by the Human Resources Department, 350 Kimbark Street, Longmont, CO 80501 no later than 5:00 pm on February 18, 2014. An on-line application process is available for this position on our website at www.ci.longmont.co.us. For more information call (303) 651-8609.